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How to Embed YouTube Videos in PowerPoint

Posted: December 5th, 2006 | Author: alicetiara | Filed under: software |

No, you can’t do it automatically and it is kind of a pain in the butt. After a lot of trial and error I have my method down, so I thought I would share it with you all.

1. Use KeepVid to download the YouTube video as an .flv file.

2. PPT won’t recognize FLV files as movies — you can’t embed Flash in PowerPoint, apparently– so you need to convert it to MPG. I use a program called Riva FLV Encoder.

While Riva converts to FLV by default, it can convert from FLV as well.

Install the program and select the FLV you just downloaded in the “Input Video” box.

The “Output Directory” will be automatically selected, as will the filename for the “Destination Video File.” By default it is the .flv extension, but just change this to .mpg.

3. Click “Encode”. This will take a while depending on how powerful your machine is.

4. Open Windows Movie Maker (hey, it’s free and it comes installed on XP by default). Click “Import Video”.

This can also take a while. For some godawful reason Windows chops up certain videos into lots of little bits. If you’re editing down the file for a presentation, this can be really useful, however. Just drag whatever bits of the video you want on to the Video storyboard, etc. This program is made for 11 year olds, so you should find it pretty simple.

5. When you’re done, click “Save to my Computer” and go through the wizard.

6. Now you can import the .mpg into PPT as an embedded video. NOTE: POWERPOINT DOES NOT AUTOMATICALLY SAVE THE VIDEO AS PART OF THE PRESENTATION, so if you’re going to be running the presentation off a CD/someone else’s computer you’ll have to fiddle a bit.

The easiest thing I’ve found is to select the “Package for CD” option, which will make a CD including the .ppt file and all linked files. Click “options” and make sure you select “embedded TrueType fonts” if you’re not using one of the standard Windows fonts.

All this rigamarole should be completely unnecessary soon, as I’m sure Google’s PowerPoint clone will include YouTube video embedding as standard. Keep your fingers crossed.

Happy finals to everyone!

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79 Comments on “How to Embed YouTube Videos in PowerPoint”

  1. 1 Gary said at 2:54 pm on December 7th, 2006:

    Greasemonkey + YouTubeToMe = FLV file.

    VLC + FLV File = Any format.

    Now I just need a greasemonkey script to download all the video from nbc.com to get the episodes of “Heroes.” I have no freakin’ idea what’s going on any more…

  2. 2 Secrets of Powerfull Presentations » How to Embed YouTube Videos in PowerPoint said at 6:04 pm on December 14th, 2006:

    [...] Source: http://www.tiara.org/blog/ [...]

  3. 3 Melissa said at 11:32 pm on January 31st, 2007:

    You are a genius.

  4. 4 steven said at 10:45 am on March 5th, 2007:

    you have just saved my geography project from going kaput
    cheers
    steven

  5. 5 Carolyn said at 4:58 pm on March 6th, 2007:

    Well, when I go to “Input Video” in Riva, it doesn’t recognize the FLV file I downloaded through KeepVid. I suspect that the FLV program may not have downloaded completely, and I have tried to re-install it time and time again. Any ideas?

  6. 6 David said at 10:18 am on March 21st, 2007:

    You can insert flash movies into ppt, but you have to do it through a swf file that has the control bar and calls the flv file that you want played. You then insert the swf file into ppt using the toolbox and shockwave object. There are tons of tutorials out there that covers this.

  7. 7 margoob said at 11:48 am on March 21st, 2007:

    thank you for the simple yet very helpful step by step guide, not to mention the links which came in handy like hell! Just now I downloaded a video from youtube & put it in powerpoint, thanx to you :)

  8. 8 alicetiara said at 11:57 am on March 21st, 2007:

    Hi David,

    Thanks, that’s useful. This assumes though that the person running the PPT has to have internet access in order to call the FLV file, yeah? Or is the FLV file linked to the PPT?

    Alice

  9. 9 eric said at 2:25 pm on March 21st, 2007:

    When I use keepvid and enter the url (in this case from YouTube), the resulting download link does not yield a .flv file, but rather a file of unknown type. Does anyone have any advice? I e-mailed keepvid help, but maybe this is faster?

  10. 10 jl said at 4:14 pm on March 28th, 2007:

    couldnt you download the video as an animated gif?

  11. 11 James said at 2:15 pm on March 30th, 2007:

    Thank you - this worked wonderfully for me. :)

  12. 12 alicetiara said at 8:07 pm on April 2nd, 2007:

    You have to change the extension to an .flv when you save it, it will automatically save it as an .htm file, so just save it to video.flv (or whatever). Hope this helps!

  13. 13 alicetiara said at 8:08 pm on April 2nd, 2007:

    Uh. No? I guess if it was a very tiny video you could. I am also not sure how to convert .flv files to animated .gifs.

  14. 14 Warren said at 9:59 am on April 5th, 2007:

    Well done, thanks

  15. 15 epi bunny said at 9:42 pm on April 6th, 2007:

    wow! you just made my presentation super awesome!
    Actually, it’s on the new HPV vaccine. i added the gardasil commercial to the intro, added bill maher’s commentary on if HPV vaccine will cause girls to be more sexually active. then i added a jpeg photo snapshot of a video that had HPV cartoons. this is awesome.

    BTW since you are into feminism, media, tech, etc. you might want to look into the HPV vaccine campaign/controversy from a feminist point of view. that would be interesting.

    anyway thanks again. you ROCK!

  16. 16 Angel said at 11:58 am on April 10th, 2007:

    I’m having the same problem as the other users. Once I use KeepVid it doesn’t save the file as a .flv I have changed the extension to .flv but still have no luck! any advice? THANK YOU!

  17. 17 CPW said at 11:29 am on April 15th, 2007:

    I AM SO FUCKING GLAD THAT YOUR MOTHER PRESSED YOU OUT OF HERE *****
    I HAD A 8 1/2 FOR MY PRESENTATION AND IF I WOULD SCORE LOWER THAN A 8+ I WOULD BE KICKED OUT F SCHOOL FOR EVER
    YOU SAVED MY LIFE!!!!!!!!!!

  18. 18 FR said at 1:42 am on April 19th, 2007:

    when i go to Riva Encoder and I guess click browse to find the Youtube video i converted from Keepvid on my desk top nothing shows up??? I know you said it can go FROM FLV to MPG but i’m not sure where to go once i save the file from keepvids to my desktop

  19. 19 me said at 12:37 pm on April 21st, 2007:

    I tried downloading this file from youtube but it wont let me put it in the input box in the Riva FLV Encoder

  20. 20 me said at 12:38 pm on April 21st, 2007:

    I dont think the file was saved as an .flv file

  21. 21 me said at 12:41 pm on April 21st, 2007:

    nvm i figured it out

  22. 22 marc said at 8:35 pm on April 21st, 2007:

    KeepV Flash Converter is a free and powerful utility software that converts Flash/FLV files - http://www.keepv.com/

  23. 23 Riley said at 12:09 pm on April 24th, 2007:

    Rename the file and add .flv to the end, then your computer will recognize it.

  24. 24 Nicole said at 12:26 pm on April 29th, 2007:

    when i go to import it on windows movie maker nothing shows up, and i added .flv to the name what should i do?

  25. 25 Kathleen said at 9:03 pm on May 7th, 2007:

    The RIVA FLV ENCODER wont install all the way on my computer. What do i do?!

  26. 26 Alex said at 2:06 pm on May 9th, 2007:

    I embed the video into my powerpoint, but is there any way to improve the resolution? I’m afraid when i play it that it will look like crap

  27. 27 Clarence Jones said at 8:51 pm on May 9th, 2007:

    If you run Firefox, you can install the UnPlug extension to d/l .flv files from YouTube, Google Video, etc. It’s here: UnPlug extension page.
    When you go to a YouTube page, anytime while the video is playing right click the page & choose “UnPlug” (or click the icon on the Firefox toolbar). Usually the first item on the unplug page will be the video file. UnPlug automatically saves the file as a .flv file. Riva FLV Encoder is very cool too.
    Clarence

  28. 28 Levent Tüter said at 6:20 am on May 22nd, 2007:

    Thanks, this was really helpful!

  29. 29 Jill said at 11:45 am on May 30th, 2007:

    You don’t even need the movie maker stuff. I just downloaded the FLV using the site provided in this tutorial, converted with Riva, and inserted the mpeg file into my presentation from the “insert” tab on powerpoint. Worked beautifully.

  30. 30 ChrisKS said at 12:44 am on May 31st, 2007:

    Hi,new here.
    Just found a amazing software PPTonTV to convert PowerPoint to MPEG format,I tried it,so easy to use and ideal for anyone would like to post their fantastic Powerpoint slideshow on Youtube.
    Here is the website for the software
    http://www.flashdemo.net

  31. 31 Josi said at 10:33 pm on June 2nd, 2007:

    Thank-you so so much for this information!
    I needed a video from youtube for a presentation, but my god i didnt know how to do it!
    You help was extremely easy and took me about 10 minutes!

    Thanks again… I really appreciate it!

  32. 32 Ced said at 5:18 am on June 9th, 2007:

    Hi!
    I tried all different kinds of converters… but Windows Movie Maker always gives me an error (codec missing). But even if I try to download codecs, there’s an error saying that the codec could not be downloaded… =(

  33. 33 spaz said at 9:33 am on June 10th, 2007:

    Is there any way in which I could possibly ever repay you? Perhaps you’d like my soul?

  34. 34 Mezo said at 9:41 pm on June 10th, 2007:

    Ah c’mon… that’s so lame. I was hoping to embed the file like on html so that I don’t need to download every episode I try to link with PowerPoint.

  35. 35 Reyeseyez said at 5:11 pm on August 5th, 2007:

    You, my friend are a genius! Jesus, I have been trying for a month now to get some Target commercials imported into my presentation on the Target corporation, and have been going round and round, ready to throw my laptop out the window out of fustration! THANK YOU!!

  36. 36 Pablo said at 8:22 am on September 26th, 2007:

    Awesome - this was exactly what I needed! I didn’t go through the windows movie maker either and it worked just fine! Thanks again!

  37. 37 Laura said at 9:12 pm on September 27th, 2007:

    Works great for me! Thanks again!

  38. 38 Jake said at 10:15 pm on September 29th, 2007:

    I did everything as you said and when I click save to computer, in windows media player, it doesn’t work. It says check to see if file is too big and see if all used videos are saved onto the computer. The file istnt too big, the files on the desktop and everything checks out. do u know what to do?

  39. 39 Mick said at 7:03 am on October 3rd, 2007:

    You are AH-MAZ-ING! Thanks!

  40. 40 shane said at 9:27 pm on October 8th, 2007:

    when i upload the video to movie maker or power point or any movie program besides riva im not getting any sound! whats wrong?

  41. 41 Kayla said at 11:26 pm on November 5th, 2007:

    I don’t get any sound either. HELP!

  42. 42 Mike said at 10:22 am on November 8th, 2007:

    You can embed youtube videos into power point. Google it, or check youtube. Involves using the “Developer tools” That you need to display. By default, PPT doesn’t show you these tools.

  43. 43 ash said at 10:25 pm on November 9th, 2007:

    thanx a lot dis will save my history assignment from going BANG!

  44. 44 Sam said at 10:51 am on November 18th, 2007:

    i am 11!

  45. 45 Deandra said at 5:45 pm on November 24th, 2007:

    Thank you so much!

  46. 46 twentynine said at 6:25 pm on November 25th, 2007:

    The easiest way I found to get the YouTube video saved as .flv was to simply add quotation marks before and after the name of the file being saved as well as .flv to the end of the name but before the final quotation mark.

    ie. “sample_name.flv”

    Works every time.

  47. 47 Indy said at 7:40 pm on November 28th, 2007:

    For some reason i cant import the video on windows media make, anybody have any idea why?

  48. 48 shayne said at 3:38 pm on December 3rd, 2007:

    very helpful. thank you

  49. 49 mike said at 5:18 pm on December 3rd, 2007:

    im really really confused …i downloaded the riva flv ..nd it dosent work..i guess cos its a trial for 30days !! HELPPPP!

  50. 50 GossUK said at 7:32 am on December 4th, 2007:

    Much helpful - but I cant get sound, pls help.

  51. 51 31337 said at 9:32 am on December 5th, 2007:

    Thanks, your tutorial helped alot with my presentation. :)

  52. 52 Grateful :) said at 11:17 am on December 5th, 2007:

    ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
    Thanks.. just for sharing.. there is a another quick way.

    I just use “zillatube” . It downloads the video quickly, then converts them to mpg video formats.

    Finally, just simply insert those mpg into powerpoint.

    Zillatube just completes all the tasks for you. No separate program or sites needed .

    By the way, it’s at http://www.zillatube.com
    ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

  53. 53 violet said at 6:24 pm on December 5th, 2007:

    you are awesome! and its not bc my project is due tmw lol!
    thankssssssssssssssssssssssssssssssssss..mwha!
    p.s mac rules!

  54. 54 rednakz said at 2:32 am on December 14th, 2007:
  55. 55 Chief said at 12:15 pm on January 12th, 2008:

    thank you so much!!! i have been trying to do this for two days with other sites!! You made it so simple. It took me 10 minutes! Thak-you so much!! I really appreciate it!!

  56. 56 Bella Aron said at 7:05 am on January 16th, 2008:

    Many thanks for this info. It helped me look like a star, second day into a new job.

  57. 57 Sofie said at 9:59 am on January 22nd, 2008:

    Hey…THANK TOU!!! I wanted a clip from youtube.com in my powerpointpresentation, and you have helped me to get it. It was very important, cause it’s the biggest assignment that school-kids (- in what we call “Folkeskolen” - you go there from you are 6-16 years old) here in Denmark have to make.

  58. 58 angie said at 3:35 pm on January 22nd, 2008:

    i tried this so many times in vista and the encoder didn’t work but it did with xp, any suggestions? is it the vista or could it be something else?…I’m in need of your tech-savvyness.

  59. 59 saurabh vijay gupta said at 3:42 am on January 28th, 2008:

    PLEASE SEND ME ALL PPT OF BLOG AND PICTURES.

  60. 60 Jaime C said at 9:20 pm on February 5th, 2008:

    WOW! You are frickin awesome…bowing down to you. Genius! Thanks a million, it is because of people like you that this technology stuff is so marvelous. KUDOS on all the work you did to post it for us totally incompetent users.

  61. 61 Rabia Mahmood said at 1:33 pm on February 27th, 2008:

    Thankyou sooo much. Life saver!

  62. 62 Gabbie said at 8:27 pm on March 10th, 2008:

    Genius!! Thanks SO much! My presentation is gonna be awesome!

  63. 63 debora said at 8:48 am on March 11th, 2008:

    I have followed all the instruction to the letter. However, when I import the MPEG Video into the Windows Movie Maker, the last minute of the video is missing. I’ve re-recorded it several times and each time the end gets cut off. HELP!

  64. 64 max0211 said at 9:01 pm on April 14th, 2008:

    YouTubeRobot.com today announces YouTube Robot 2.0, a tool that enables you to download video from YouTube.com onto your PC, convert it to various formats to watch it when you are on the road on mobile devices like mobile phone, iPod, iPhone, Pocket PC, PSP, or Zune.

    YouTube Robot allows you to search for videos using keywords or browse video by category, author, channel, language, tags, etc. When you find something noteworthy, you can preview the video right in YouTube Robot and then download it onto the hard disk drive. The speed, at which you will be downloading, is very high: up to 5 times faster than other software when you download a single file and up to 4 times faster when you download multiple files at a time.

    Manual download is not the only option with YouTube Robot. You may as well schedule the download and conversion tasks to be executed automatically, even when you are not around. Downloading is followed by conversion to the format of your choice and uploading videos to a mobile device (if needed). For example, you can plug in iPod, select the video, go to bed, and when you wake up next morning, your iPod will be ready to play new YouTube videos.

    Product page: http://www.youtuberobot.com
    Direct download link: http://www.youtuberobot.com/download/utuberobot.exe
    Company web-site: http://www.youtuberobot.com
    E-mail: support@youtuberobot.com

  65. 65 Judith said at 1:20 am on April 18th, 2008:

    There are more awesome software that can convert powerpoint to mpeg, wmv,avi format. if you want to show your presentation on youtube you can just use PPT to YouTube directory I think http://www.ppt-to-dvd.com/powerpoint-to-youtube-overview.html here your can find the tool.

  66. 66 kiki said at 1:34 am on April 18th, 2008:

    Judith, are you sure that you can upload your presentation diretory on YouTube? I usually use windows movie maker to do this and the disadvantage is my anmation and sound disappeared
    maybe i will have a try on yours

  67. 67 Mathew said at 2:42 am on April 21st, 2008:

    I found PowerFlashPoint. with powerflashpoint we can easily create flash presentation from powerpoint. powerflashpoint free version also avilable now.
    http://www.digitalofficepro.com

  68. 68 turbopidar said at 12:16 pm on April 26th, 2008:

    My favorite megaupload files search engine is http://megauploadfiles.com
    it’s the most powerful an easy to use.

  69. 69 steveking said at 2:36 am on May 9th, 2008:

    YouTubeRobot.com today announces YouTube Robot 2.0, a tool that enables you to download video from YouTube.com onto your PC, convert it to various formats to watch it when you are on the road on mobile devices like mobile phone, iPod, iPhone, Pocket PC, PSP, or Zune.

    YouTube Robot allows you to search for videos using keywords or browse video by category, author, channel, language, tags, etc. When you find something noteworthy, you can preview the video right in YouTube Robot and then download it onto the hard disk drive. The speed, at which you will be downloading, is very high: up to 5 times faster than other software when you download a single file and up to 4 times faster when you download multiple files at a time.

    Manual download is not the only option with YouTube Robot. You may as well schedule the download and conversion tasks to be executed automatically, even when you are not around. Downloading is followed by conversion to the format of your choice and uploading videos to a mobile device (if needed). For example, you can plug in iPod, select the video, go to bed, and when you wake up next morning, your iPod will be ready to play new YouTube videos

    Product page: http://www.youtuberobot.com
    Direct download link: http://www.youtuberobot.com/download/utuberobot.exe
    Company web-site: http://www.youtuberobot.com
    E-mail: support@youtuberobot.com

  70. 70 Thia said at 6:49 am on May 12th, 2008:

    I love you !!! you just saved my life.. =D

  71. 71 Farwa said at 7:37 pm on June 2nd, 2008:

    OMG! I freaking love you!! So helpful! THanks :)

  72. 72 Jesse said at 4:22 pm on June 8th, 2008:

    I usually don’t leave comments like this but, THANK YOU SOOOO MUCH!!!!!!!!!!!!!!!!!!

  73. 73 Richie said at 5:22 pm on July 3rd, 2008:

    I don’t know why so many people are ignoring this comment. VLC is the most amazing little piece of software I’ve ever used. I recommend that people use VLC to skip a few steps. Then again, VLC is not exactly the easiest piece of software to learn how to use. Oh, and greasemonkey is amazing too. Go get VLC and greasemonkey.

  74. 74 Mike said at 8:41 am on November 12th, 2008:

    THANK YOU, THANK YOU, THANK YOU!!!!

    This was great!

  75. 75 Annie said at 3:52 pm on November 22nd, 2008:

    thank you so much!!! you helped save my life, hahah

  76. 76 Hanly said at 4:23 am on March 1st, 2009:

    I love you.
    Marry me Alice?
    Big help for english major.

  77. 77 Sarah A Malik said at 9:36 am on June 16th, 2009:

    You just saved my sanity in a simple, easy to follow process.

    Keep rocking!

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  79. 79 Пингвин said at 12:21 pm on October 13th, 2009:

    Блеск! спасибо огромное!

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